By: Debra Johnson
Immediate Past President —
Orlando Central Florida Chapter, STC
Manager, Technical Communication —
SunGard Public Sector
It is our job to help customers help themselves…
At SunGard Public Sector, the Technical Communication group is re-thinking the role, function, and position of product knowledge in our overall support ecosystem.
Ultimately, we want to get to a place where we:
- Efficiently create and update content in alignment with why, how, when, and where customers access it
- Enable customers to get “up-close and personal” with content, so they can easily share feedback and ask questions
- Empower our Technical Communicators, Subject Matter Experts, and our other content providers to interact with each other and customers regarding product content and knowledge
As I expressed in Part 1 of this series, our plan is to shift away from “a world of documents” to “a world of answers.”
It is our goal in TechComm to consistently deliver self-serve support that generates a memorable customer experience for all of the right reasons. We believe this philosophy will help enable customer engagement…and that can make a world of difference for all of us!
Since arriving SunGard Public Sector in Oct 2015, it has been my mission to improve and standardize our content and its workflow…and my team has been working hard doing just that… standardizing and focusing on increasing our productivity.
Most of our time is spent on trying to make a dent in the backlog of documentation, improving quality, our content infrastructure and processes, and implementing standardization across product lines. All of these things are great, and definitely help to reduce cost and optimize operations. However, at the end of the day, the value is mostly productivity value. Our customers are not aware and don’t always reap the benefits of these efforts.
For years now, in the content industry, Technical Communicators have talked about authoring tools, versioning, and content management systems. They talk about how to localize content and impose internal workflows for reviews and validation checks. These are the investments we have been focusing on at my company…and they do need to occur. They are good investments, but they reside on the left side of the wall.
We want to break through this wall
My team’s goal going forward is to leverage all of these investments by bringing the benefits to customers; focusing on the customer value. We want our attention to be on the right part… the customer-facing part.
The way we see it, giving our customers better customer experience involves two main elements:
- Our ultimate task is to help customers get their tasks done as quickly as possible. They don’t want to be forced to spend a long time looking for answers. The quicker they get an answer, the happier they are.
- After our customers find their answer, we want to give them incentive to stay longer, to explore our content assets, to educate themselves, and to develop a positive relationship with our company.
Think about it…
This is a challenging concept and unless carefully planned and strategized, can be contradicting.
On one hand — we want customers to find things and be able to leave as soon as possible…to use our products to their full potential …to become productive.
On the other hand — we want them to spend more time, learning, educating themselves, and possibly exploring other products that could benefit them.
We don’t want them to HAVE to spend this time with a sense of frustration, but instead, do it after they already have what they need and are now browsing with a feeling of exploration.
We want to Provide Answers and Engage with Dynamic Content Delivery
To answer and engage our customers, we need a certain set of functionalities.
At a high-level, we want or need to:
- Deliver a best-in-class search for information
- Personalize the content they receive through roles, so that they’ll find the answers they want faster, but also feel that we know and care for them… so they feel special
- Allow our end-users to collaborate with other end-users or with experts from our company
- Implement “gamification” techniques, that will encourage our users to contribute more and be more involved, helping foster a content-centric community
- Make sure people come back… we want to keep them looking for the latest content updates we put into the system
- Keep pushing relevant content recommendations, whether its additional educational content, training, or promotional materials, all of which are in line with our customer interests
It takes all of us…
It takes Senior Leadership to understand, adopt, and support this philosophy.
It takes some new tools, additional resources, and removal of barriers.
It takes embracing a company-wide Customer Experience and Content Strategy that includes all content-producing areas as equal and important.
Technical Communication’s role
In TechComm, we provide value in what we produce and in what we can provide our customers.
- Improving our customers’ experience by helping users become more successful on their own
- Reducing the frustration and risks associated with improper use of our products
- Providing accurate information about our products, which helps technical experts communicate effectively with other technical experts
- Supporting our training programs with a basis of accurate information from which to train
- Capturing and curating knowledge to keep it from walking out the door
- Using innovation in media to clarify steps or identify the parts of a product, letting users focus on getting their task done quickly or more accurately
- Performing usability studies to uncover problems with content, functionality, and experience
We want to know what you think. Send us your thoughts and ideas as a content producer for your area to firstname.lastname@example.org Subject: Content and Customer Experience
Ok… So we have a philosophy… What’s next…???
In Part 3 of our Content and Customer Experience series, we’ll talk about how we would like it to work… maybe explain our vision in Technical Communication to improve the customer experience by delivering product content anytime and anywhere, across all customer touchpoints. In essence, we want to maximize our business value – to help reduce support costs and to enhance the customer experience by making our customers happier and more loyal.
See you next month for Part 3… Easier to Find…Easier to Solve…Better experience